PRIVACY POLICY AND COOKIE POLICY
PRIVACY POLICY
Our company, the “Company”, BolognaFiere Cosmoprof S.p.A., a company
subject to the management and coordination of the sole shareholder BolognaFiere
S.p.A., with registered office in Via Maserati 16, 40128 Bologna, Italy, Fiscal
Code/VAT number 04717230967, guarantees the security, confidentiality and
protection of the data in its possession, in all business processes.
The present Privacy Policy describes how we process and manage your
personal data collected through our site WWW.ZOOMARK.IT (“Website”), excluding third party sites that are not
pertaining to our Company, which can only be consulted through external links.
As per article 13 of Regulation (EU) 2016/679 (also named “GDPR”),
we inform you that your personal data, voluntarily given, and collected using
the Website and related services, will be processed in compliance with
applicable rules on personal data protection and principle of confidentiality
which inspired our Company.
Before browsing the Website and/or providing your personal data, please
read this the Privacy Policy and any other information provided before logging
into particular services or protected area in other sections of the Website.
For any information regarding the processing of personal data, you can
contact us by writing to privacy@cosmoprof.it or to the Data Protection Officer
at the e-mail address dpo@cosmoprof.it.
1.
CATHEGORIES OF PROCESSED
DATA
While interacting with the Website and using the related services, we
collect the following types of data.
Necessary information for using the Website
· BROWSING
DATA: The computer systems and software procedures used
to operate the Website acquire, during their normal operation, some personal
data whose transmission is implicit in the use of internet communication
protocols. These information are not collected to be
associated with identified subjects, but processing those data with others held
by third parties, we could identify you. This category of data includes:
- IP addresses of the computers or devices
you may use to connect to the Website;
- addresses in the URI (Uniform Resource
Identifier) notation of the requested resources;
- the time of the request, the method used
to submit the request to the server;
- the size of the file obtained in response;
- the http response code of the server;
- other parameters relating to your
browser and/or operating system.
We use these data for the purposes of obtaining anonymous statistical
information on the use of the Website and checking its correct functioning.
Such data, necessary for the Website’s use, at the moment, do not persist for
more than the time necessary for the Website’s use, unless any need to
ascertain criminal offenses by the Judicial Authorities.
Data that has been voluntarily provided to us
In addition to personal data already acquired by BolognaFiere Cosmoprof
S.p.A. in order to establish contractual relationship,
we could collect the following types of data.
· Registration data: registration
to the reserved area of the Website involves the acquisition of personal data
which shall be used to activate your authentication credentials and to access
to our services, will be collected the following types of data:
- Personal information (such as: name and
surname);
- Contact data (such as: telephone,
mobile, e-mail/certified mail, residential or domicile address);
- Professional Position data;
- IP address.
· Bank and payment data: (such
as: data related to credit card and/or any other payment method used on the
Website, details of the bank account necessary to buy products and services
available on Website, as well as to manage the Buyer Program.
· Image (photo): in
order to access to B2Match Platform, a
personal picture is required to complete the user’s profile. Furthermore,
during the Company’s events, video footage (including voice registration) and /
or photographs are taken by us and/or by
photographers and/or videomakers authorized by us.
Such material will be used for publication on the Website, on our related
websites / landing pages and social profiles (i.e. Twitter, Facebook, Youtube, etc.) and on brochures, catalogues, flyers and
other printed material that promote the Company’s events and for the
realization of promotional videos of the said events. In the
event that, however, the aforementioned images portray you in a
recognizable way, BolognaFiere Cosmoprof S.p.A. may publish such images
upon your specific consent to be released on site to our official photographer
and/or videomaker. By giving us your consent, you
expressly waive any financial compensation for using your image. You can
request at any time to obscure the face portrayed in the images published
online, without prejudice to the lawfulness of the processing realized up to
the date of obscuration.
· Other information: you
may also provide us with further information when, for
example, filling in a form (i.e. participation to specific
services) or sending a request of assistance or information through the
sections “CONTACT” of the Website.
Subscription to the Newsletter
SUBSCRIPTION TO THE
NEWSLETTER involves the
acquisition of personal data (such as: name, surname, e-mail, nationality)
necessary for sending what is requested.
Social Network
BolognaFiere Cosmoprof S.p.A. does not control nor supervise over the
social media platforms to which you provided
your personal data, nor uses some of the possible interactions with such
platforms (e.g. “like” on Facebook) to carry out direct marketing or profiling
activities. Any question or request related processing of your personal data by
social media platforms shall be addressed to the latter.
Cookies
Information on the use of cookies and related technologies by BolognaFiere
Cosmoprof S.p.A. are available on the Company’s “Cookie Policy”.
2.
PURPOSE AND LEGAL BASIS OF
PROCESSING OF PERSONAL DATA
You can use the services provided by BolognaFiere Cosmoprof S.p.A. after
registration on the Website.
Your telephone/mobile number, e-mail address and the other kind of
electronic communications you indicated upon your registration to the Website,
can be used to render the requested services and to send the related
communications.
Personal data collected by BolognaFiere Cosmoprof S.p.A. shall be used
for the following purposes and legal basis.
A. To offer you services, execute precontractual
measures you have requested and perform the contract
In order to offer services, execute pre-contractual measures you have
requested and/or necessary to subscribe the contract, as well as to perform the
contract that is already in force, we will use your personal data for the
following purposes:
· To allow access to and browsing of
the Website;
· To reply to messages and requests
received through the contact address of the Website;
· To manage the registration process
to the Website;
· To manage your profile in order to allow you the
access to our services, in accordance with the modalities
stated from time to time;
·
To perform
contractual undertakings regarding your participation, as an
Exhibitor, in a trade show or event organized by BolognaFiere Cosmoprof S.p.A.;
·
To perform contractual
undertakings regarding to the purchase of ticket for access, as a Visitor, to
the events organized by BolognaFiere Cosmoprof S.p.A.;
·
To perform
contractual undertakings regarding sponsorship activities;
·
To perform contractual
undertakings regarding Buyers’ participation to the dedicated incentives’
program (“Buyer Program”);
·
as an Exhibitor or Buyer
adhering to the Buyer Program, to use the services offered by B2Match Platform;
·
to attend seminars, free of
charge or paid, organized by BolognaFiere Cosmoprof S.p.A. during its events;
·
to attend to paid eventual competitions
organized by BolognaFiere Cosmoprof S.p.A.;
·
to manage payments related
to above listed contractual undertakings and/or related to the use of the
provided services, as well as the linked invoicing.
B. To Fulfill to our legal
obligations
We can process personal
data for the following purposes:
-
To comply with regulatory,
tax and administrative requirements instrumental and/or related to the performance
of contractual undertakings and/or of pre-contractual measures as requested, as
well as the performance of offered services;
-
To fulfill
the obligations regarding safety, health and hygiene in the context of the
events, in compliance with the applicable law;
-
To fulfill
our legal or regulatory obligations or the requests issued by Authorities and
other Institutions.
C. To
pursue our legitimate interests
We could process your personal data to pursue
our legitimate interests in order to:
·
manage, protect and improve the Website’s
functionality;
· send
communications related to your relationship with us and the services you have
requested, also according to the professional category you indicated upon the
registration to the Website;
· send you
commercial communications regarding BolognaFiere Cosmoprof
S.p.A.’s services and products similar to those which
you have availed yourself of, unless you disagree;
·
ascertain, exercise or defend our rights and / or those of other companies
belonging to the BolognaFiere Group in Court.
D. Processing
for which consent is required
Upon your express and separate consent, we could process your personal
data for the following purposes:
· To perform statistic studies and researches, as well as market researches;
· To send you, free of charge, THE Newsletter
and other promotional and commercial communication regarding the services or
goods offered by BolognaFiere Cosmoprof S.p.A. and its commercial partners, as well as by
companies of the BolognaFiere Group, with traditional methods of contact (e.g.
letter mail) or automated systems of contact (e.g., e.mail,
MMS, SMS), from Italy or abroad (included non-European Countries)
Consent shall be revoked at any time, without prejudice to the
lawfulness of the processing carried out prior to said withdrawal.
3.
MANNER OF DATA PROCESSING
Personal Data processing will be carried on through adequate
electronical and/or telematic means, with logic strictly related to the above
purposes and in order to grant security and
confidentiality of data. Specific security measures are observed in order to prevent loss of your data, illicit or incorrect
and non authorized access to such data.
Personal data processing related to digital services offered on the
Website is made only by duly authorized technical staff, or by any subject
instructed to carry out occasional maintenance operations. Such processing
is also made by subjects, operating as
independent Data Controller or Data Processor, which provide IT
management and maintenance services and technical assistance related to the
provided services.
Such processing is made at BolognaFiere Cosmoprof S.p.A. All data are
stored on the server of BolognaFiere S.p.A. located
in Viale Della Fiera 20, Bologna, Italy. The Website is managed with the
assistance by suppliers of development services, assistance services and it
maintenance services, which act also as data processors.
4.
PROVISION OF PERSONAL DATA
AND CONSEQUENCES IN CASE OF LACK OF PROVISION
The provision of personal data for the purposes indicated in the letters
A., B. and C. of the above point 2) is not mandatory; lack of, partial or
incorrect provision of data, will determine the impossibility to register on
the Platform, to perform contractual undertakings or pre-contractual measures
and to allow you the use of the related services as well as the fulfilment of
legal and regulatory obligations.
We also inform you that lack or withdrawal of consent for the purposes
of the letter D of the above point 2), will result in the inability to perform
statistic studies and researches, as well as market researches, and send you
the Newsletter and other promotional or commercial communication.
5.
RECIPIENTS OF PERSONAL DATA
We can communicate your data to the following recipients:
·
Subsidiary and/or affiliated companies of the Bolognafiere Group
·
entities having commercial or contractual relationship
with BolognaFiere Cosmoprof S.p.A. or entities providing goods or services
functional to manage the contractual relationship with BolognaFiere Cosmoprof
S.p.A. or the provided services;
·
entities performing statistic and marketing
researches, as well as suppliers of services regarding the management and
performance of events;
·
entities managing and/or maintaining the Website
and the related services, as well as electronic and telematic tools used by our
Company, hosting service provider;
·
entities in charge of the management of the payment
system used on the Website, as well as ticket office managers;
·
Insurances;
·
entities who provide, on our behalf, various type of
services (e.g. tax consultant, auditing firm),
·
freelance professionals or professional firms in
charge of defending our Company in litigation and/or administrative proceeding
by virtue of the aforementioned relationship, and debt collection companies;
·
Public Security Authority, Judicial Authority or any other entities and Authoritis in order to comply with applicable law, orders
or regulations.
In any case, your personal data will not be disseminated.
6.
TRANSFERS OF PERSONAL DATA
ABROAD
Your personal data may be transferred abroad, in compliance with
applicable law, also to non-EU Member States, for fulfilling obligations
imposed by law, regulations and European legislation, as well as to perform the
purposes as set out in the above point 2.
Transfer to non EU-Member States, save as the cases granted by Adeguacy Decision of the European Commission, is done in a
way to ensure appropriate safeguards as per article 46, 47 and 49 of GDPR.
7.
DURATION PERIOD OF
PROCESSING
Your personal data will be processed for a period of
time no longer than that necessary for the purposes for which they were
collected, or subsequently processed, pursuant to legal obligations.
Specifically:
·
personal data will be retained only for the
performance of the contractual relationship in force with BolognaFiere
Cosmoprof S.p.A. and of the services provided and, after their expiration, only
for the time necessary to ensure the fulfilment of all legal obligations.
·
Invoices and any other accounting document will be stored for the entire
duration of the relationship in force with BolognaFiere Cosmoprof S.p.A. and,
later, for ten years from the date of the last registration;
·
Identifying data regarding your credit card and/or any other payment system
available on our Website will not be stored, not even temporarily, on our
systems.
· data
used for sending the Newsletter or other promotional and commercial
communication will be processed until you communicate to us your withdrawal of
consent in the manners made available from time to time. In the absence of
revocation of your consent, the data acquired for the aforementioned purposes
may be kept for a period of time no longer than that necessary for the purposes
for which they were collected, or subsequently processed, pursuant to legal
obligations.
8.
RIGHT ON PERSONAL DATA
PROCESSING
We inform you that, at any time, regarding your data processing, you
will exercise the rights guaranteed under article 15- 22 of GDPR.
In particular, you have the
following rights:
-
Right of access: you
have the right to obtain any information on your data processing or the
confirmation that we process your personal data. You can also request copy of
your personal data by e-mail and check which data we have processed.
-
Right to rectification: you
have the right to have your personal data rectified if the information are
incorrect, including the right to modify personal data not complete.
-
Right to erasure: you have the right to have your personal data
deleted (so called “Right to be forgotten”).
-
Right to restriction: you have the right to obtain from us restriction
on your personal data processing when provided by applicable law.
-
Right to data portability: you have the right to receive your personal data
in a structured, commonly used and machine-readable format and the right to
transmit those data to another controller.
-
Right to object: you
have the right to object, on ground relating to your particular situation, to
the processing of your personal data, save as our legitimate interests.
-
Withdrawal of consent: if the processing is based on your consent,
you can withdraw it at any time, however, without prejudice to the lawfulness
of the processing carried out before said the withdrawal.
You have also the right to
lodge a complaint to the competent Supervisory Authority when you consider that
our processing of your personal data infringes data protection provisions,
without prejudice to any other administrative or judicial remedy.
You may exercise the rights described above by writing to the e-mail
address privacy@cosmoprof.it or to the Data Protection Officer at the e-mail
address dpo@cosmoprof.it; all requests will be given
adequate reply without any delay, within 30 (thirty) days of the receipt of the
request, save for any grace periods in compliance with the law.
9.
DATA CONTROLLER
The Data Controller of personal data is BolognaFiere Cosmoprof S.p.A.,
in the person of its pro tempore legal representative, with registered office
in Via Maserati 16, 40128, Bologna, Italy.
The present information will be updated. BolognaFiere Cosmoprof S.p.A.
invites the user to visit this page periodically, for information on personal
data collected by BolognaFiere Cosmoprof S.p.A.
Last updated date: 01/08/2024.